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Candidate Privacy Policy

Frequently Asked Questions

What information are you collecting?

We collect your name, contact details and other relevant information directly from your CV. Sometimes this will also include sensitive personal (known as special category data in GDPR). We have processes in place to limit our use and disclosure of such sensitive data.

When we receive your details and CV electronically, this may be through a direct application on one of our websites or an application that you have made through a third-party job board.

During the course of our relationship with you, we will likely receive further personal information about you. This information may be obtained from you directly or from third parties, such as organisations to whom we have provided your CV and who have engaged with you as part of a job application.

How will you use my personal data?

We use the information we collect to provide you the best possible recruitment service. This includes notifying you of future job opportunities, improving our websites and answering your questions.

We will hold, use and disclose your personal information, for our legitimate business purposes including:

  • providing our services to you;
  • maintaining our business relationship, where you are a user of our website, a client or candidate;
  • enabling you to submit your CV for general applications, to apply for specific jobs
  • to match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients once we have your consent, in order to apply for jobs;
  • retaining your details and notify you about future job opportunities other than the specific role for which you have contacted us;
  • answering your enquiries;
  • fulfilling contractual obligations with our clients;
  • providing further services to you by sharing your personal information with trusted third parties. (We will never share information for the purposes of sales or marketing) Further details about this are set out in our Privacy Policy Section 4.

Who will you share my personal data with?

We may share your information with any member of Nicolson Bray and other trusted third parties, to help us deliver our services to you. Under certain circumstances, we may occasionally be required by a regulatory body or law enforcement agency to disclose certain personal information.

Further details about this are set out in our Privacy Policy Section 4.

How long will you keep my personal data for?

The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these. As we often support candidates with placements over many years, and potentially throughout their careers, the purpose for which we retain candidate data is often an ongoing purpose.

We conduct regular data-cleansing and updating exercises with our candidates to ensure that (a) the data that we hold is accurate and (b) we are not holding data for too long.
Our clients should retain candidate data such as CVs for the purposes of the specific role you apply for and that, as controllers of your data, they should inform you if they plan to retain your CV on file in order to notify you about potential future roles, or to otherwise hold or use your data for other purposes.

What are my rights?

You’re in control of your data. Should you wish to stop contact with us, you will be able to unsubscribe or opt-out from the communications you receive, or contact us on email, telephone or even by post and we will make that change for you.

Right of Access

You have the right at any time to ask us for a copy of the personal information about you that we hold. If we refuse your request or any element of it, we will provide you with our reasons for doing so.

Right of Correction or Completion

If personal information we hold about you is innaccurate, out of date or incomplete, you have a right to have the data rectified, updated or completed. You can let us know by contacting us using any of the methods in the Contact section of our website.

Right of Erasure

In certain circumstances, you have the right to request that personal information we hold about you is erased e.g. if the information is no longer necessary for the purposes for which it was collected or processed or our processing of the information is based on your consent and there are no other legal grounds on which we may process the information. You can let us know by contacting us using any of the methods in the Contact section of our website.

Right to object to or restrict processing

In certain circumstances, you have the right to object to our processing of your personal information by contacting us using any of the methods in the Contact section of our website. For example, if we are processing your information on the basis of our legitimate interests and there are no compelling legitimate grounds for our processing which override your rights and interests. You also have the right to object to use of your personal information for direct marketing purposes.

You may also have the right to restrict our use of your personal information, such as in circumstances where you have challenged the accuracy of the information and during the period where we are verifying its accuracy.

Right of Data Portability

In certain instances, you have a right to receive any personal information that we hold about you in a structured, commonly used and machine-readable format.

You can ask us to transmit that information to you or directly to a third-party organisation.

The above right exists only in respect of personal information that you have provided to us previously; and is processed by us using automated means.

While we are happy for such requests to be made, we are not able to guarantee technical compatibility with a third-party organisation's systems. We are also unable to comply with requests that relate to personal information of others without their consent.

You can exercise any of the above rights by contacting us using any of the methods in the Contact section of our website.

Most of the above rights are subject to limitations and exceptions. We will provide reasons if we are unable to comply with any request for the exercise of your rights.

How do I alert you to my preferences or changes in preferences?

You can review and amend which communications you receive and how you receive them via your email communications at any time by contacting us using any of the methods in the Contact section of our website.

What’s your cookie policy?

We want your user experience to be the best it can possibly be, which is why we use cookies. These are small text files placed on your device to collect data and help improve our websites and online services. You can find out more about our use of cookies, including how to reject cookies, in our Privacy Policy Section 10.

How do I contact you?

Get in touch with us here if you have any questions at all about how we process, store and share your personal information.